Office Assistant
Job Summary
We are seeking a dependable Office Assistant with a focus on Accounts Payable for our Macon, Georgia office. This role is essential to the daily operation of our front desk and requires a high level of professionalism, responsiveness, and adaptability.
Important: This is a fast-paced front desk environment. The phones ring consistently throughout the day, and interruptions are frequent. The ideal candidate must be comfortable multitasking, shifting priorities quickly, and maintaining composure while managing competing demands.
Compensation will be based on experience and qualifications.
Position Requirements
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Responsibilities
- Serve as the primary front desk representative, greeting clients and visitors in person and by phone in a professional and friendly manner
- Answer and manage a high volume of incoming calls using a multi-line phone system throughout the day
- Process Accounts Payable with accuracy, attention to detail, and confidentiality
- Manage incoming and outgoing mail, including post office pickups, sorting, and distribution
- Respond to client and vendor inquiries promptly and professionally
- Maintain an organized and welcoming front desk and common areas
- Support general office operations and administrative tasks as needed
- Keep break areas clean, stocked, and presentable
Qualifications
- Education: High school diploma required; associate’s degree preferred.
- Experience: Minimum 2 years in a professional office setting (customer service or administrative support preferred)
- Experience: Minimum 2 years of Accounts Payable/Accounts Receivable experience required
- Experience: Prior experience in a high-call-volume or front desk environment strongly preferred
Skills:
- Ability to work effectively in a fast-paced, interruption-driven environment
- Strong organizational and time management skills
- Detail-oriented with a commitment to accuracy and confidentiality
- Professional communication and customer service skills
- Proficiency in Microsoft Office and Adobe
- Experience with multi-line phone systems is highly desirable
- Dependable and team-oriented with a service mindset
If you are ready to be the welcoming face of our firm and contribute to our legacy of excellence, we invite you to apply today!
Job Type: Full-time and in-person
Benefits
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
- Paid time off
January through April is tax season, so those who can work some Saturdays and more than eight hours a day during this time period are preferred.
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